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Prior to being given site access, you will need to provide a brief outlining the nature and key features of your planned activity. This should include a visual, and you will need to provide the following information on the Hammerson Space Booking System:

• Client and company information, including address and contact details
• Invoice details
• Name and contact details of supervisor or event manager who will be on site
• Payment information
• Booking details, including H&S documentation (to be supplied in advance of the commencement date)
• Activity and logistics information

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You must provide a completed Fire Risk Assessment form before making any bookings.

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Each tenant must demonstrate they have considered the risk of health, safety, fire and electrical hazards and provide control measures / method statements to confirm how they will remove or reduce risks to the lowest level as far as is reasonably practicable.

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Risk Assessments must be written by the company responsible for the activity. The risk assessment needs to cover set up, customer interface and de-rig. A risk assessment provided for installation is fine, but often the greater risk is what takes place when visitors walk through the doors. Risk assessments should be specific to the activity and to your centre; generic risk assessments or blanket health and safety policies can never be comprehensive.

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Portable appliances - please specify the method and frequency of testing for electrical items within their risk assessment. Testing must be appropriate to the electrical supply, British Standard (e.g. BS7671:2008) and supporting PAT certificates must be provided. 

Fixed wiring - permanent wiring must be tested by our electrician at point of installation and any resulting action recorded on the Activity Checklist. Thereafter, the wiring should be tested annually and the records collected.